Exhibitor badge requests in excess of the allotment will be charged $70.00 per registrant. These badges are for booth staff and not company representatives that do not have a direct relationship to the exhibit or those directly involved in staffing the booth.
Click here for a more complete overview schedule of the Show.
The deadlines are not confirmed at this time, but the discount deadlines are the dates our official vendors will honor advance orders with discounted rates. For all Freeman services (furnishings, labor, A/V, shipping, etc.) the deadline will be around March 27. For all of the Convention Center services, (electrical, internet, catering, etc.) the deadline will be around March 27. Final and additional deadlines will be available in the online exhibitor manual in the fall of 2019.
Each company is assigned a target move-in date, the day your shipment should arrive if you are shipping by truck to be unloaded at the dock at the convention center. Each date is determined by Freeman based on the booth’s size, location, and time allotted for access to the hall. Generally the earlier target move-in dates are determined by the size of the booth and the distance from the freight door. Adhering to the target move-in date is vital to allow all exhibitors accessibility to their booths and to guarantee the show is able to open on schedule.
The target floor plan will be available in February 2019. These target dates will be based on the initial floor plan and subject to change. Exhibitors are encouraged to verify their target move-in date prior to finalizing their onsite schedule and travel arrangements. To accommodate all exhibitors in the most efficient manner we are asking each company to honor their target date.
The target floor plan is available here. These target dates will be based on the initial floor plan and subject to change. Exhibitors are encouraged to verify their target move-in date prior to finalizing their onsite schedule and travel arrangements. To accommodate all exhibitors in the most efficient manner we are asking each company to honor their target date.
All linear booths (10′ x 10′, 10′ x 20′, etc.) can begin moving in on Saturday, April 18. Target move-in begins at 8:00am on Thursday, April 16. This does not mean you personally need to be there unless you wish to oversee the unloading. Your shipment will be taken to your booth and will be there upon your arrival.
Move-out begins at 3:01pm on Thursday, April 23 – Early move-out will not be permitted. All exhibitor materials must be removed by Saturday, April 25, at 12 noon. All carriers must check-in by 8 am of their final move-out day or freight will be re-routed.
Material handling (drayage) is the service of receiving freight at either the advance warehouse or show site. This service includes the following:
How – Inbound Shipment
As an employee of the exhibiting company (you must carry identification, such as medical card or payroll stub, to verify this fact) you have the right to hand carry some materials to your booth provided the following rules are adhered to:
EXHIBITOR BILL OF RIGHTS - McCormick Place
Exhibitors and Show Management, using their own full time staff, may perform work in a booth of any size. They can work within the booth using their own ladders or hand tools, cordless tools, power tools and other tools designated by the McCormick Place. In addition to the work currently performed, they may also begin performing the following work within the booth:
Exhibitors can load/unload materials from automobiles and small utility vehicles at designated McCormick Place docks using their owned, non-motorized, non-hydraulic hand trucks an dollies.
ASUV (Automobile and Small Utility Vehicle) Program will be available for exhibitors that wish to load/unload their smaller privately owned vehichles (cars, vans, small trucks, etc.). Further details on the ASUV program will be available in the exhibitor manual, available in the fall.
This applies to display material, not your product set in its natural state. Complete display rules are outlined in rules by booth type section.
Standard inline booth – 8 feet
Perimeter booth – 12 feet
Island booths – 20 feet
IMPORTANT – Please be considerate of others when designing your booth, every exhibitor has the right to be visible!
Inline booths must not exceed 4 feet high, 5 feet in from the aisle (front half of the booth). Please be respectful of your neighbors when placing your product. An island booth with any dimension greater than 30 feet and a perimeter wall greater than 4 feet in height must have an opening of at least 10 feet wide every 20 feet. If you have questions on your booth type or the guidelines contact firstname.lastname@example.org.
Exhibitor Appointed Contractors (EACs) are independent contractors hired by exhibiting companies. These are companies that are typically signatory to the local unions. They can include labor building your booth, booth supervisors, booth designers. independent display companies, etc. An EAC will only be granted access to the show floor if show management has received the EAC Authorization form and a valid Certificate of Insurance. They will not have access to the exhibit hall on show days. The EAC submittal form will be available to all exhibitors in the fall of 2019. The deadline to submit the online EAC form is March 13, 2019.
McCormick Place registers all EAC company’s working in the facility. This registration process is subject to an annual fee and provides the following services:
EAC companies that are not registered will not be allowed to work on the property.
If you wish to host an event or meeting in your booth BEFORE scheduled show hours you must do the following.
If you are planning an event AFTER show hours you must comply with all of the above AND you will be required to hire a security guard to ensure your guests stay in your booth regardless of the size of the group. The security order form will be available in the online exhibitor manual in the fall of 2019.
If you are planning to serve refreshments at your event you will order from SAVOR, the exclusive caterer at the convention center, this order form will be available in the online exhibitor manual in the fall of 2019.
Machines may be exhibited in their normal commercial form, regardless of height, but please plan accordinly for oversized equipment. While the ceiling height is 40' equipment must fit through the dock doors. We encourage all exhibitors to contact Freeman with exact equipment specifications prior to finalizing equipment display plans. All equipment must be placed at least one foot inside the booth from the aisle line. Further, companies must try whenever possible to avoid blocking the view of a neighboring booth.
McCormick Place offers complimentary WIFI throughout the complex including its exhibit halls, meeting rooms and public space. This complimentary service should ONLY be used for non-mission-critical applications such as general web surfing and Internet-based email access. If you have any questions, please consult with your Event Manager.
McCormick Place allows exhibitors to bring food and beverage items into the facility for personal consumption either individually or collectively as described below:
An exhibitor may bring an individual serving of food and beverage with them onto the premises. This will allow for an individual to consume food from an outside vendor on McCormick Place property. An example might be as follows:
Any exhibitor or exhibitor employee who chooses to bring food onto the premises must adhere to the following additional requirements.
This policy is limited to exhibitors and their employees. Exhibitors are not allowed to bring food into the facility to serve to attendees beyond that which is currently permissible in the facility sampling policy.
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