START PLANNING FOR 2020 IN CHICAGO

The 2020 IEEE PES T&D Conference will be April 20-23 in Chicago, Illinois and we look forward to seeing even more companies & attendees in 2020. Details regarding space selection are below, feel free to contact Shawn Boon if you have any questions.
 

Space Selection Schedule

We are very excited to announce that space selection for the 2020 IEEE PES T&D Conference & Exposition will open soon. Thank you to all the companies and attendees that made the 2018 Exposition such a success. We look forward to seeing even more companies & attendees in Chicago in 2020. Booth space for the 2020 IEEE PES T&D show occurs over four separate rounds. The first three rounds are open only to companies that exhibited in the 2018 event. Once priority space selection is complete we will open sales to all companies in the T&D industry. 2020 Space selection schedule (Further details regarding the process will be available in October)

October 2, 2018 Round 1 Space Selection - 2600 SF and larger (2018 Exhibitors Only)
October 9, 2018 Floor plan available online
October 30, 2018 Round 2 Space Selection - 900 SF and larger (2018 Exhibitors Only)
View List of Companies Eligible for Round 2
January 15, 2019 Round 3 Space Selection - All 2018 Exhibitors
February 26, 2019 Round 4 Space Selections - Open to New Companies
 

  1. The floor plan is live.
  2. Space is assigned on a first-come, first-serve basis within the qualifying booth sizes. To participate in the first two rounds of space selection you must have informed show management of your intent to reserve a booth of 900 square feet or larger. Your company’s password is also required to select space. The password will be sent to the booth sales & logistics contacts on file at the end of October with a reminder email the day before your company's applicable round of space selection.
  3. The interactive version of the floor plan that can be used to reserve your booth will be available in mid-October.  The floor plan is updated as booths are assigned. In previous years, the majority of space applications are received within the first 5 minutes after space selection opens. Be sure to act quickly, for the best opportunity to reserve the booth of your choice.
  4. Costs and Fees
          a.    $32 per SF (each 10x10 booth will cost $3,200) for booth space
          b.    To assist you in budgeting for the show a list of common exhibitor costs will be available in mid-October.
  1. Contract and deposit are due within 30 days of the receipt of your space application. Failure to comply could result in the release of your booth space.
  2. Payment Schedule
    Date Contract / Application Received Amount Due
    Now – Sept. 2, 2019 50% Due within 30 days of Application
    50% Due on Sept. 2, 2017
    Sept. 2, 2019 100% Due with Application

  1. Cancellation Policy - All cancellations must be made in writing by email, fax or mail.
    Date Contract / Application Received Amount Due
    Now – Sept. 2, 2019 Refund of 75% of exhibit space fee
    Sept. 3, 2019 - April 21, 2020 No refund will be made for cancellation, even if space is resold.
    Any company canceling all or part of their contracted exhibit space
    after this date will forfeit any payment previously made

Show Schedule

This is a tentative schedule and may change. All changes will be posted on this website.
Move-In
Thursday April 16 8am – 5pm Exhibitor target move-in begins
Friday April 17 8am – 5pm Exhibitor target move-in continues
Saturday-Sunday                           April  18-19                          8am – 5pm General move-in
Monday April 20 8am – 5pm General move-in (all linear booths)
4pm Booth installation complete
6:30pm – 9:30pm                   Opening reception (Exhibitors welcome)
Show Days
Tuesday April 21 10am – 5pm Exhibits open
11:30am – 1pm Lunch served in exhibit halls
Wednesday April 22 10am – 6pm Exhibits open
4:30am – 6pm Networking reception in exhibit halls
Thursday April 23 10am – 3pm Exhibits open
2:30pm – 4pm Closing reception (Exhibitors invited to attend)
Move-Out
Thursday April 23 3pm – 10pm Exhibitor move-out
Friday April 24 8am – 5pm

Exhibitor move-out
(Materials must be removed from the exhibit areas by 5pm or they will be packed and shipped at the exhibitor’s or EAC’s expense.)

Saturday April 25 8am – 12pm Freight pick-up (Carriers must check in by 10am)

What's Included With a Booth

  • Opportunity to market your products and services to thousands of industry decision-makers.
  • 4 (or more) complimentary exhibitor badges, which allow access to the Exhibit Hall, Opening Reception, Opening Session, Opening Lunch, Networking Reception, Product & Solutions Education Track and the Closing Reception. Badge allotment is based on booth size, refer to table below for actual allotments.
Booth Size Badge Allotment
100 SF 4
200 SF 7
300 SF 8
400 SF 9
Greater than 400 SF 9 +1 additional badge per 100 SF (600 SF = 11 badges)
  • Unlimited reduced rate One Day Exhibits Only Guest Invitations for admission to the Show for your invited guests, customers and clients.
  • Product category listing in the official Final Program and IEEE PES T&D Web site.
  • Standard flameproof booth equipment for:
  • 8' high pipe and drape backwall
  • 3' high pipe and drape side rails
  • 7” x 44” booth identification sign (company name and booth number.)
  • 8' high pipe and drape backwall
  • 7” x 44” booth identification sign (company name and booth number.)
  • Management provides aisle carpeting. (Booth carpet/floor covering is required for all exhibits and must be provided at the exhibitor's expense.)
  • General exhibit hall lighting, air-conditioning or heating (during show days only).
  • Onsite Exhibit Management Office & Floor Managers to provide assistance during set-up, show days and dismantle starting Thursday, April 16.
  • Opportunity to present a session in the Productions & Solution Session Track, application form available in summer 2019.
 

Facility Information

  • The exhibits will be located:
          McCormick Place Convention Center (South Hall)
          2301 S. King Drive
          Chicago, IL 60616
          (312) 791-7000
  • There will be 3 primary 20’ aisles throughout the exhibit halls with food buffets for the lunch and reception events.
  • There are columns in the exhibit halls.
  • Ceiling height in exhibit hall is approximately 40’.
 

Confused on how to get started? Below is a list of frequently asked questions that prospective and current exhibitors to the Show have asked about the event. If you don't see your question or answer listed here, please contact Shawn Boon, shawn@cemllc.com or (703) 662-3602.
Contact Info
Have more questions? Click here for answers to many frequently asked questions or contact Shawn Boon, shawn@cemllc.com or (703) 662-3602.