Exhibitor Resources 

The 2020 IEEE PES T&D Conference will be April 20-23 in Chicago, Illinois and we look forward to seeing even more companies & attendees in 2020. Please contact Shawn Boon, (972) 521-9902 if you have any questions.

What’s New in 2020:
  1. We are excited to announce the launch of a new exhibitor meeting room program that was designed to create an opportunity for exhibitors to have private suites or demo areas near their booths so the clients and your team members don’t have to leave the show floor. This area includes a reception space for you to wait for your guests to arrive or to just have a seat and charge your phone before heading back to your booth! This area is reserved strictly for exhibitors that have reserved a suite and their guests. Attendees will be greeted at the entrance to the meeting room complex and provided directions to the proper suite if needed.
  2. A new Media Center will be located near the registration entrance with an area for the press attendees to host interviews.  Exhibitors are encouraged to upload their press releases or details into the press section of their directory listing AND exhibitors are encouraged to upload digital press kits. This information will be shared with the registered press attendees.  Check out the Press/Media page for more information.
  3. Per the exhibitor booth contract exhibitors are required to have liability insurance during the show. IEEE PES T&D must have proof of insurance and has requested that Rainprotection serve as our insurance management company. In addition to being able to provide exhibitors with insurance, they are also collecting and verifying that all insurance certificates, regardless of the insurer, are verified for compliance.If you currently have your own Compliant Insurance, please submit a copy to Sales@rainprotection.net.

Certificate of Insurance

Certificate of Insurance

Certificate of Insurance (Click here to view a sample insurance form.)
IEEE PES, Show Management, Freeman and the Metropolitan Pier & Exposition Authority, SMG and their board members, officers, employees, and agents, as well as the Chicago Park District, its agents, officers, board members and employees are named as additional insured under General Liability for all aspects of the Show Dates, 4/16-25/2020 in Chicago, IL. The EAC shall, at its sole cost and expense, procure and maintain through the term of the 2020 IEEE PES T&D Show (including move-in and move-out), comprehensive general liability insurance against claims for bodily injury or death and property damage occurring in or upon or resulting from the premises leased by IEEE PES. Such insurance shall include contractual liability and product liability coverage, with the following limits:
 
General Liability
Minimum Coverage Limits		 Worker Compensation Insurance
General Aggregate
Products – COMP/OP AGG
Personal and Adv Injury
Each Occurrence
Fire Damage (Any one fire)
Med. Exp. (Any one person)		 $1,000,000
$1,000,000
$1,000,000
$1,000,000
   $100,000
       $5,000		 EL – Each Limit
EL – Disease-Policy Limit
El – Disease-EA Employee		 $100,000
$100,000
$100,000

Workers Compensation and Occupational Disease insurance shall be in full compliance with all federal and state laws, covering all EAC’s employees engaged in the performance of any work for the exhibitor.

Additional Insured
  • IEEE PES, Show Management, Freeman and the Metropolitan Pier & Exposition Authority, SMG and their board members, officers, employees,
    and agents, as well as the Chicago Park District, its agents, officers, board members and employees are named as additional insured
    under General Liability for all aspects of the Show Dates, 4/16-25/2020 in Chicago, IL.

Certificate Holders
Submit Certificates to Show Management at Shawn@cemllc.com
McCormick Place requires all licensed EACs to submit their certificate of insurance with their Annual License agreement.

Common Exhibitor Costs

Common Exhibitor Costs

Budgeting for a trade show can be difficult. We have gathered the following pricing to help you anticipate expenses for the 2020 IEEE PES T&D Conference. Full pricing for your booth needs is available in the exhibitor manual.

According to industry averages you can plan on the following generalizations:
 
30%      Booth Space Fees
19%      Show Services*
10%      Exhibit Design
10%      Shipping & Drayage
  5%      Promotions
  5%      Booth Staff & Travel**
  5%      Miscellaneous

* Click here for a quick reference guide to common show services fees.
** Click here for the hotel pricing and map.

Communications Archive

Communications Archives

We understand it can be difficult to keep track of all the communications and emails you receive. Below is a list of the emails we have sent for this event. Please check back on a regular basis.
 
November 21, 2019 What's New
October 24, 2019 Last Call Innovation Stage & October Update
October 4, 2019 Innovation Stages - Don't Miss Your Chance to Present at T&D
August 14, 2019 Summer Update & Final Payment Reminder
March 6, 2019 Exhibitor Prospectus Now Available - Open for General Sales
January 11. 2019 Round 3 Opens Tuesday
October 25, 2018 Floorplan Online & Round 2 (Sent to all 2018 Exhibitors)
October 23, 2018 Round 2 Opens in 1 Week (only sent to companies eligible for Round 2)
October 29, 2018 Round 2 Opens Tomorrow  (only sent to companies eligible for Round 2)
January 8, 2019 Round 3 Opens Jan. 15 (only sent to companies eligible for Round 3)
January 1, 2019 Round 3 Opens Tomorrow (only sent to companies eligible for Round 3)

Exhibiting Tips

  1. Login to your Exhibitor Portal to submit, approve and upgrade your online listing; make online booth payments; review invoices and submit contact changes.

  2. Deadlines: Pay attention to the deadlines. Whether the deadline is for discounts to save you money on services you need to last chance dates to provide critical information. Review the deadlines page to ensure you are taking advantage of every option available. Ordering prior to the deadlines can save you up to 30 percent.

  3. Beware of Poachers: Exhibitors are often contacted by various vendors looking to get your business. Some of these companies may misrepresent themselves as being associated with IEEE PES T&D. You may be solicited by housing companies, third-party audio-visual suppliers and even some companies asking about your exhibitor listing. Only the vendors listed on the vendor contact page are associated with our event and promoted by IEEE PES T&D. I have listed our partner companies below for easy reference.

    • Housing - Connections Housing
    • Audio Visual - Freeman
    • Directory/Program Listings - IEEE PES T&D or Canfield Event Management. (PLEASE NOTE: We are not associated with Fair Guide).
    • Furniture, Carpet, Labor, Domestic Shipping, etc. – Freeman
    • Customs Broker/International Shipping – Agility Fairs
  1. Minimize labor costs for installation and dismantling:
    • If shipping direct, schedule your labor for the day after your target delivery date. Freeman cannot guarantee what time your freight will be delivered to your booth on the day it arrives.
    • Number your crates according to content. Attach a diagram with instructions for exhibit setup and include electrical requirements and repacking instructions.
    • Submit electrical and telecommunications floorplans in advance. This allows Freeman and the Convention Center to review prior to your arrival onsite.
Show demographics, costs and online booth reservations.
Deadlines, Show Hours, Vendor Contacts, General Info & Onsite Details
Exhibitor Floorplan – see what booths are still available
Exhibitor List
Update your online listing, upgrade listing, add logos and print receipts or invoices.
General Rules, Booth Construction & Layout, Exhibitor Rights & Union Labor Rules
Free customer invitations, download show logos & ways to share your show presence.
Badge Registration
Hotel Information
Freeman and Vendor Order Forms, Deadlines, Material Handling & Shipping Information
EAC Guidelines & Registration