All booths must be set by 4 p.m., Monday, April 16.  Any empty booths (i.e. no carpet, freight, ordered services) at 4 p.m., Monday, April 16 will revert back to Show Management to be used at their discretion.

No display material of any kind, including, but not limited to, signs, banners or logos may be suspended from the ceiling.  No balloons or blimps may be suspended or tethered. Island booths may hang truss for lighting purposes, but no signage or display materials may be attached to this truss. If your ground supported equipment needs special tie-offs to the ceiling for additional safety, please contact Shawn Boon, shawn@cemllc.com for approval in advance.

All floor space in your booth must be covered.  Show Management will authorize the official contractor to carpet, at the exhibitor’s expense, any booth space not covered by 4 p.m., Monday, April 16.

No "sold" signs or signs of any nature which designate prices or notices of sales are permitted. Signs identifying a machine or product (other than the nameplate that is factory installed) supplied by or manufactured by a non-exhibiting company may not be displayed. Electric flashers or signs involving the use of neon or similar gases are prohibited. Should the wording on any sign or area in an Exhibitor’s booth be deemed by Exposition Management to be contrary in any way to the best interest of the Exhibition, Exhibitor shall make such changes or remove signs as requested by Exposition Management’s decision will be final in such matters.

Machines may be exhibited in their normal commercial form, regardless of height, but please note the dock doors are limited to 16 feet tall, equipment must be able to fit through these doors. In addition, the ceiling height is 30' in the convention center, we encourage all exhibitors to contact Freeman with exact equipment specifications prior to finalizing equipment display plans.  All equipment must be placed at least one foot inside the booth from the aisle line.  Further, companies must try whenever possible to avoid blocking the view of a neighboring booth.

Additional Dock / Truck Access Info:

The CCC has a total of forty­-two usable loading docks. The largest dock door into the exhibit hall is 22’ wide x 16’ high. Loading ramp length is 500’, width 32’, and grade 10%.

Trucks  delivering  freight  to  the  Center cannot  exceed  seventy  feet  in  length  (tractor and trailer) and fourteen feet in height. The CCC exhibit hall floors are rated for 350 pounds per square  foot  (psf)  and  the  ramps  are  rated  at 16,000  pounds  per  truck  axle  (federal  highway standard). We request that both Freeman and the Colorado Convention Center are notified by exhibiting companies that will be displaying equipment close to floor load limits by February 11, 2018.  That includes displays, equipment or the trucks delivering the items.   Please note that additional charges may apply for engineering review if required. 

All draperies, back-drops, floor coverings or other decorative material must be flame-proofed.  All paper and other flimsy material used for decorative purposes are prohibited.

Cameras may be used to photograph your booth only.  Any other use of cameras (still or video) is prohibited unless permission is granted by individual exhibitors. Please be sure to inform your booth staff as well, this includes pictures from cell phones!

Badges will be required for entry into the exhibit hall at all times. Badges are not transferable. Business cards are not to be used in show badge holders. Temporary work passes obtained from show management may only be used during move-in and move-out. All EACs (exhibitor appointed contractors) must be pre-approved and submit all required forms to access the show floor. They are not permitted on the show floor without an EXHIBITOR badge on show days.

Island booths are surrounded by four aisles, may be built to a maximum height of 20 feet.  An island booth with any dimension greater than 30 feet and a perimeter wall greater than 4 feet in height must have an opening of at least 10 feet wide every 20 feet.

You must also comply with the following guidelines if you plan on constructing a double deck booth or an enclosed meeting space within your booth space.

  • Booths with an enclosed space that holds more than 30 people must have two exits.
  • Roof-top lounge areas and/or viewing platforms for safety purposes must be equipped with a solid railing around the perimeter at least 42 inches high.  Platforms with total area greater than 300 square feet must have two staircase entries with a solid railing at least 38 inches high.  Occupancy should not exceed nine persons at a time.  The bottom platform of double-decks and/or viewing platforms must not be placed within 5 feet of any main aisle, cross aisle or neighboring exhibit.  Chairs and tables are permissible on platforms but umbrellas, streamers, etc., are not.
  • If your company plans to erect a double deck booth you must follow all guidelines as listed in Multi-Level booth restrictions listed below.

Split island booths are surrounded by three aisles.

Booths 400 square feet or greater that back to another booth of 400 SF or greater size.  The dividing back wall may reach to a maximum height of twenty feet (20’) the entire width of the backwall. The back of the dividing back wall that faces the neighbor must be clean and clear of any logos, names, or graphics.

Perimeter booths are located along perimeter walls of the exhibit hall. The booths will back up to the buildings actual walls, with no other booths behind them.

Exhibiting companies may construct backwalls to a maximum height of 12 feet.  Partitions separating the sides of an exhibitor's booth from the neighboring booth(s) may extend to a maximum height of 12 feet, one-half of the distance from the backwall.  In the remaining half distance to the aisle line, no display material may exceed a height of 4 feet.

An Inline or standard linear booth is all other booths not defined above, with any backwall length, typically 10x10 to 10x40.

No display material may exceed a height of 8 feet along the backwall line.  Side dividing partitions separating an exhibitor from the neighboring booth(s) may extend to a maximum height of 8 feet for one-half of the distance from the backwall line to the aisle line.  In the remaining half distance to the aisle line, no display material may exceed a height of 4 feet

Electrical: On show days the convention center may shut-off the power in the exhibit hall 1 hour after the show, and will turn the power back on 1 hour before the show starts the next day. If you need 24-hour power in you booth, you must order this service.  The order form in the exhibitor manual will list this option.  There is an additional charge for this service.

If you require the lights be out over your booth you must notify show management in writing prior to March 12, 2018.  Lights out will only be permitted for large island booths where the light is 100% inside the perimeter of their booth. Exhibitor may also be charged if additional lighting is required for neighboring booths due to a lights out request. There will be a charge to you to have these lights turned out.  You must also be present on Monday, April 16 while this is being done.

Any exhibitor planning to utilize a two story booth shall adhere to the following guidelines:

  1. The exhibitor must submit plans to the Operations Manager of the Colorado Convention Center. He will review the plans and submit them to the fire marshal for approval. We recommend the plans are submitted no less than 60 days prior to the event.
  2. The exhibitor shall comply in all aspects with all applicable local fire and building codes, and shall secure any and all local licenses or other approvals and submit them all to the Event Coordinator sixty (60) days prior to the event.
  3. An independent automatic fire suppression system must be provided for the inside of the first floor, or an equivalency.
  4. The equivalency required may be one or more of the following:
    1. For every 100 net square feet of booth space covered by a second floor, a smoke alarm must be installed.
    2. One (1) twenty (20) pound 2A-10BC type fire extinguisher must be readily available in unobstructed view.
    3. Enclosed areas of the booth (closets, offices, storage areas, etc.) are equipped with functioning smoke alarms.
    4. The smoke alarms must be tied to a strobe/horn on the outside of the structure.
    5. A Fire Watch provided by the Denver Fire Department may be required during show hours or any time the booth is occupied.
    6. Fire Watch placement and number if inspectors on-site will be based on over all event floor plan, and determined by the Fire Marshal.
The use of sound systems is permissible, provided they are not audible more than 3’0” into the aisle or into neighboring booths, and that the sound is directed exclusively into the exhibitor’s booth. Exposition Management shall have absolute control over this regulation, the intent of which is to ensure that sound systems shall not audibly objectionable to neighboring Exhibitors. Sound amplification may be used by an Exhibitor only for the dissemination of information to the 2018 IEEE PES audience directly relating to products and/or services of the particular company displaying such products and/or services at the 2018 IEEE PES. No image may be projected outside the booth space or to a height greater than ten feet from the floor.

The Exhibitor shall comply with any union requirements regarding the installation, operation and dismantling of its exhibit then in effect at the Exposition Facility and shall respect all Exposition Facility contracts and rules. Exposition Management may permit the Exhibitor’s own full time employees to perform some specific work within its exhibit space; in no event shall unauthorized independent contractor be permitted on the Exposition floor to perform work. The Group assumes no responsibility for failure to perform by contractors, their charges for services provided or for any other matter relating to contractors, unions or the Exposition Facility.

Exhibitor shall have sole responsibility for ensuring that its exhibit is in full compliance with the Americans with Disabilities Act and any regulation under that Act. Exhibitors will ensure the accessibility of its exhibit space, and agrees to old harmless and indemnify Show Sponsor, Exposition Management and the Exposition Facility against any claims, damages, loss or exposure, including reasonable attorney fees and costs, arising out of or related to any alleged ADA violation. Information regarding ADA compliance is available from the US Dept of Justice ADA Information Line (800-514-0301) and from web site www.usdoj.gov/crt/ada/infoline.htm.

As an employee of the exhibiting company (you must carry identification, such as medical card or payroll stub, to verify this fact) you have the right to install and dismantle your own booth, as follows:

  • May unpack, pack and arrange merchandise and product within exhibit. Exhibitors may install or dismantle their exhibit and lay their own carpet, if the work can be done without power tools or ladders in less than 60 minutes. May set up and take down “pop-up” displays
  • Opening of cartons containing your products
  • Performance, testing, maintenance or repairs of your products
  • Technical work to machines, such as balancing, programming, cleaning